How Trades and Service Businesses Can Save 20+ Hours a Week with a Virtual Assistant Team

Let’s be real—running a trades or service-based business is no walk in the park. Between juggling client calls, managing projects, keeping up with paperwork, and trying to grow your business, it’s easy to feel like there just aren’t enough hours in the day. Sound familiar?

What if we told you there’s a way to save 20+ hours a week—without hiring a full-time employee? That’s where Thompson Virtual Assistants comes in. We’re not just another virtual assistant service; we’re your full back-office support team. Think of us as your backstage crew—we take care of all the little details so you can stay in the spotlight, doing what you do best: delivering amazing service to your clients.

Here’s how we help trades and service businesses like yours reclaim their time and sanity:

1. Reception and Customer Support: Your Clients Deserve the Best

Let’s face it—answering calls and replying to emails all day isn’t exactly the best use of your time. But it’s still important, right? That’s why our team steps in to handle all your reception and customer support needs. Whether it’s scheduling appointments, answering FAQs, or following up with clients, we make sure your customers feel taken care of—without you having to lift a finger.

2. Project Management Assistance: Because Juggling Is for Ciruses

Managing multiple projects at once can feel like a circus act. Deadlines, subcontractors, client updates—it’s a lot to keep track of. Our virtual assistants help you stay on top of it all by coordinating tasks, tracking progress, and keeping everyone in the loop. That way, you can focus on the big picture without getting bogged down in the details.

3. Data Entry and Organization: Taming the Paperwork Monster

We get it—data entry and paperwork are about as exciting as watching paint dry. But they’re also essential to keeping your business running smoothly. Our team takes care of all the tedious stuff, from updating client records to organizing financial data. No more drowning in spreadsheets or losing important documents. (We’ll even help you find that one file you swear you saved somewhere…)

4. Social Media Management: Let’s Get You Noticed

In today’s world, having a strong online presence is non-negotiable. But who has the time to post on social media, engage with followers, and run ads? That’s where we come in. Our team manages your social media accounts, creating content, scheduling posts, and even running targeted campaigns to help you attract more clients. Because let’s be honest—you’ve got better things to do than figure out the latest Instagram algorithm.

5. Calendar and Email Management: Your Time, Your Way

Missed appointments and overflowing inboxes are the ultimate productivity killers. But with our calendar and email management services, you’ll never have to worry about double-booking yourself or missing an important email again. We’ll keep your schedule organized and your inbox under control, so you can focus on what really matters.

6. Financial and Administrative Support: The Unsung Heroes

Invoicing, payroll, expense tracking—these tasks might not be glamorous, but they’re crucial to your business’s success. Our team handles all the financial heavy lifting, ensuring everything is accurate, up-to-date, and compliant. Think of us as your back-office superheroes, saving the day one spreadsheet at a time.

Why Thompson Virtual Assistants?

Here’s the thing: hiring staff to handle all these tasks would cost you a small fortune. And let’s be honest—finding someone who’s great at everything from customer service to project management is like finding a unicorn.

That’s where we come in. For the cost of one full-time employee (2600−5000/month), you get an entire team of experts handling every aspect of your back-office operations. It’s like having a receptionist, project manager, data entry specialist, social media manager, and more—all rolled into one seamless service. All that with the added benefit of never having to worry about sick days, time off requests or payroll taxes.

Our motto? We handle the rest, so you can focus on what you do best.

A Little Story: How We Helped an HVAC Company Get Their Time Back

We recently started working with an HVAC company in Ontario that was drowning in administrative tasks. The owner was spending hours every week on paperwork, scheduling, and customer calls—time that could have been spent growing the business.

After partnering with us, they saved over 25 hours a week on back-office tasks. That’s more than a full day of work! With the extra time, the owner was able to focus on securing new contracts and expanding their team. Within six months, their revenue increased by 30%.

The best part? They didn’t have to hire a single employee. They just had us.

What Could You Do with an Extra 20+ Hours a Week?

Imagine what you could accomplish with an extra 20+ hours in your week. More time with your family? More focus on growing your business? Maybe just a little less stress? Whatever it is, we’re here to help you make it happen.

At Thompson Virtual Assistants, we’re not just about saving you time—we’re about helping you build the business you’ve always dreamed of. And we do it all with a smile (and maybe a little bit of coffee). After all, our success is reliant on your success!

Ready to Get Started?

If you’re tired of feeling like there aren’t enough hours in the day, it’s time to try something different. Let us handle the back-office tasks so you can focus on what you do best.

Curious how it works? Let’s chat! Schedule a free consultation with us today and see how we can help you save time, reduce stress, and grow your business.